LECTURE & POSTER SESSION CHAIR GUIDELINES
Lecture Session Chair Duties
Before the session:
- Check the conference program for the session room location
- Know the authors and paper titles for your session
- Review the papers that will be presented
- Prepare questions in advance to help stimulate discussion
- Arrive at least 15 minutes prior to the start of the session
- Obtain the Session Chair Report form from the Room Monitor
- Check session room for necessary AV equipment
- Notify Room Monitor immediately of any assistance needed
- Check with each author to be sure they are familiar with the AV equipment
to be used
- Remind the authors to sign the sign-in sheet at the podium to indicate they
have presented the paper
- Start the session on time
- Introduce the session (100 words or less)
- Keep the session on schedule
- Divide presentation time and discussion time equally among authors
- Moderate the discussion period after each paper is presented
- Act as a catalyst for discussion
- Complete the Session Chair Report entry for each paper presented
- Circle the name of each author who presents a paper
- If the presenter is not an author/co-author, check the appropriate box
- If the paper was not presented at all, indicate that clearly on the report
- Complete the Session Chair Report with a count of the number of attendees
in the room (about 10 minutes after the session starts)
- Hand your completed Session Chair Report to the Room Monitor as you leave
Poster Session Chair Duties
Before the session:
- Check the conference program for the session room location
- Know the authors and paper titles for your session
- Arrive at least 15 minutes prior to the start of the session
- Check to ensure that all of the papers in your session are posted and the
authors are present
- Obtain the Session Chair Report & Presenter Sign In Sheet from the
Room Monitor
- Remind the authors that they are expected to be at their poster the entire
session so attendees can discuss their work
- Authors need to sign the presenter sign in sheet
- Complete the Session Chair Report entry for each poster paper
- Was the poster mounted in the appropriate place?
- Was the author available for discussion with attendees the entire duration of the poster session?
- Please make a note if the person representing the poster was not an author or co-author
- Hand your completed Session Chair Report & Presenter Sign In Sheet to the Room Monitor as you leave